Stop Scrambling for Event Vendors

Every Time

Professional Event Coordination for Calgary Companies

Simple Monthly Retainer

No Hiring Overhead

Backup Guaranteed

Your company runs quarterly town halls, team offsites, client dinners, and holiday parties. Your marketing team coordinates them on top of hitting revenue targets. Your HR manager plans events between recruiting sprints.

There's a better way.

EventProCoach gives you professional event coordination whenever you need it—without the $75K+ overhead of hiring full-time.

$1,200/month + $1,800 per event.

Simple. Predictable. Professional.

Book Discovery Call

See How It Works

16 years Fortune 500 event experience

Guaranteed backup coordination

Corporate events only (no weddings)

Serving Calgary companies with 50-200 employees

How Most Calgary Companies

Handle Corporate Events

DIY Chaos

Your marketing director coordinates the quarterly town hall while trying to hit Q2 targets. Your HR manager plans the team offsite on nights and weekends between recruiting sprints. Your operations lead calls vendors at 9pm trying to book the holiday party.

Result:

Burned-out teams. Mediocre events. Wasted time that should be spent on actual job responsibilities.

Vendor Roulette

Google 'Calgary caterer' at midnight. Book whoever responds first. Hope they show up. Pray the quality is good. Different coordinator every time.

Result:

Inconsistent quality. Zero backup if vendor cancels. Starting from scratch for every single event.

Full-Time Overkill

Hire an event coordinator at $75,000+ per year plus benefits. Most companies run 6-15 events annually. That's $6,000-12,000 per event just in salary overhead.

Result:

Expensive. Inflexible. Hard to justify when you only run a dozen events per year.

There has to be a better option. That's why EventProCoach exists.

How EventProCoach Works

Professional Event Department on Demand

No Hiring Overhead

No Vendor Searching

Join EventProCoach

$1,200/month

Dedicated event contact (direct line anytime)
Vendor discount access (save 10-15% on all vendors)
Guaranteed backup coordination (never scramble)

Book Your Event

$1,800 per event

Professional coordinator matched to your event
Full logistics and day-of coordination
Vendor sourcing at your pre-negotiated rates
Setup, execution, teardown

Events Run Flawlessly

Professional execution
Consistent quality
Your team focuses on their actual jobs instead of coordinating events on the side

Book Discovery Call - See If There's a Fit

Events We Coordinate

From quarterly town halls to executive retreats, we handle it all professionally

Team Offsites & Retreats

Strategic planning sessions and team building in premium venues.

Client Dinners & Entertainment

Elegant dining experiences that strengthen business relationships.

Holiday Parties & Celebrations

Memorable celebrations that boost team morale and company culture.

Plus: Quarterly town halls

Product launches

Awards ceremonies

Executive meetings

Team building activities

What You Get Every Month for

$1,200

Real value delivered whether you have events or not

Your Dedicated Event Partner

Not just 'access to a network.' You get a real person who knows your company, your event calendar, and your preferences. Text, email, or call anytime about events. We respond within 24 hours. You're never alone figuring out event logistics.

VALUE:

No more starting from scratch every time. No more researching vendors at midnight. You have a dedicated partner managing your entire event program.

Pre-Negotiated Vendor Rates

We've already negotiated 10-15% discounts with Calgary's best event vendors—caterers, photographers, AV companies, decorators. You automatically get these rates on every event. No haggling. No vendor shopping. Just better pricing.

VALUE:

Save $500-1,000 per event on vendor costs. For a company running 8 events per year, that's $4,000-8,000 in annual savings—covering most of your retainer.

Guaranteed Backup Coordination

Your assigned coordinator is sick? We deploy backup immediately. Coordinator doesn't show up? We handle it same-day. Vendor cancels last-minute? We have alternatives ready.

VALUE:

Freelancers are individuals—if they're unavailable, you're scrambling. EventProCoach is a professional network. You're always covered. Peace of mind when it matters most.

Your $1,200/month isn't just for "access." It's vendor savings, dedicated support, and backup insurance.

Why I Do This

After 16 years managing corporate events at various organizations, I kept seeing the same pattern: talented HR managers, marketing directors, and operations leaders being asked to plan professional corporate events on top of their actual jobs.

These weren't event planners. They were skilled professionals trying to juggle event logistics, vendor negotiations, and day-of coordination while also hitting their departmental goals.

The traditional solution - hiring a full-time event coordinator - didn't make sense for most companies. They didn't have enough events to justify a $90K+ salary and benefits package. But they absolutely needed professional event support.

That's the gap EventProCoach was built to fill.

Fractional event management gives Calgary companies access to Fortune 500-level expertise on a part-time basis. Your team gets professional event coordination without the overhead of a full-time hire. Your events run smoothly. Your staff stays focused on what they do best.

It's the model I wish more companies had known about during my 16 years in corporate events, watching talented professionals stress over events that should have been someone's actual job to manage.

Now it is. Mine.

Our Portfolio

What We Offer

Explore our diverse range of corporate events that showcase our

expertise

Our Services

Comprehensive Event Solutions for Every Need

We cover every aspect of event management to deliver seamless, unforgettable experiences

Event Management

Our team secures the perfect venue and manages all aspects of the site to ensure a seamless event experience, from setup to breakdown.

Catering Services

We partner with top-tier caterers to provide exceptional culinary experiences, tailored to suit any palate and dietary requirement.

Entertainment & Activities

We curate engaging entertainment and activities, from live performances to interactive experiences, ensuring your guests are entertained and delighted.