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Simple, Transparent Pricing
One straightforward offer. No hidden fees. No surprises.
Pricing Plans
One Straightforward Offer
No Surprises
No Hidden Fees
$1,200/month+$1,800 per event
Professional event coordination without hiring overhead.
Full-Time Hire
$75,000-90,000/year
Dedicated person
$75K+ salary for limited events
Benefits, payroll taxes, overhead
Single point of failure
Hiring, onboarding time
Fixed cost regardless of volume
Most Popular
EventProCoach
$23,200/year
(after vendor savings)
Professional coordination for all events
Dedicated partner year-round
Guaranteed backup coverage
Vendor discount savings
Consistent quality
Your team gets 100+ hours back
Events Run Flawlessly
$20,000/year
Different quality every time
No backup if unavailable
Time wasted searching each time
No vendor discounts
No relationship continuity
Starting from scratch every event
EventProCoach gives you professional event coordination for 1/3 the cost of hiring full-time—with better flexibility and guaranteed backup.
EventProCoach vs. Everyone Else
vs. Hiring Full-Time
Full-Time Event Coordinator
$75,000+ annual salary
Benefits and payroll taxes
Fixed cost regardless of volume
Hiring and management overhead
Single point of failure
EventProCoach
$23,000-35,000 annual cost (for 6-12 events)
No benefits or payroll
Pay only for events you run
No hiring or HR overhead
No relationship continuity
Guaranteed backup network
YOU GAIN: $40,000-50,000 per year
vs. Freelance Coordinators
Freelance Coordinators
Different person every time
Inconsistent quality
No backup if unavailable
Time wasted searching
No vendor relationships
Pay full vendor rates
EventProCoach
Consistent coordinator assignments
Vetted, proven quality
Backup always available
We handle sourcing
Pre-negotiated vendor discounts
Save 10-15% on all vendors
YOU GAIN: Consistency, reliability, savings
vs. DIY With Your Team
DIY Coordination
Team distracted from real jobs
120+ hours/year wasted
No professional systems
Mediocre execution
Learning curve every time
Full vendor rates
EventProCoach
Team focuses on actual responsibilities
Professional execution
Proven systems and processes
High-quality events
16 years experience applied
Vendor savings
YOU GAIN: Time, quality, team morale
EventProCoach is the smart middle ground: Professional quality without full-time overhead.
Is EventProCoach Right for Your Company?
We work best with Calgary companies running 6+ corporate events annually
EventProCoach Is Perfect If You:
Run 6-15 corporate events per year
Have 50-200 employees
Currently have team members coordinating events on top of their real jobs
Tired of inconsistent freelancers or vendor roulette
Don't have enough event volume to justify a $75K+ full-time hire
Value reliability and consistent quality
Want predictable budgeting
Your Events Include:
Quarterly town halls
Client dinners and entertainment
Holiday parties
Team building events
Team offsites and retreats
Product launches
Executive meetings
Awards ceremonies
EventProCoach Is NOT For:
Companies running fewer than 6 events/year (math doesn't work)
Companies with existing full-time event coordinators
Startups with <50 employees (budget constraints)
Organizations looking purely for cheapest option (we're premium)
Weddings or social events (corporate-only focus)
Your Events Include:
We only work with companies we can truly serve well. If EventProCoach isn't the right solution, we'll tell you—and help you find better alternatives.
If you're a Calgary company with 50-200 employees running 6+ corporate events annually, we should talk.
Frequently Asked Questions
Why pay $1,200/month in months with no events?
Your monthly retainer covers three valuable services:
1. Vendor discounts that pay for themselves - If you're running events regularly, you save $500-1,000 per event on vendor costs with our pre-negotiated rates. For 8 events/year, that's $4,000-8,000 in annual savings—covering most of your retainer.
2. Backup guarantee - You have priority access to our coordinator network. When December hits and everyone's scrambling for holiday party coordination, you're guaranteed coverage.
3. Dedicated event partner - You have a direct line to EventProCoach year-round. Planning a Q2 event in January? We're here. Questions in March about your June offsite? We answer. You're not starting from scratch each time.
Think of it like insurance—you pay monthly, you use it when needed, and when you need it, you're really glad you have it.
What if I only run 4-5 events per year?
The math probably doesn't work for companies running fewer than 6 events annually. We'll be honest about that on our discovery call.
For 4-5 events/year, you're better off hiring a quality freelance coordinator for each event. We're not right for everyone, and we'll tell you if we're not the right fit.
Can I cancel if it's not working?
Yes. We require a 3-month initial commitment (so we can properly serve at least a few events together), then you can cancel with 30 days notice.
No long-term contracts. No penalties. We earn your business every month.
What types of events do you coordinate?
Corporate events only:
• Quarterly town halls and all-hands meetings
• Team offsites and retreats
• Client dinners and entertainment
• Product launches and company announcements
• Holiday parties and celebrations
• Executive meetings and board events
• Team building activities
• Awards ceremonies and recognition events
We don't do weddings, birthday parties, or social events. Corporate-only focus means deeper expertise serving businesses.
How quickly can we get started?
After our discovery call and agreement signing, we can typically match you with a coordinator and start planning your next event within 7-10 days.
If you have an urgent event coming up, let us know—we'll do our best to accommodate.
What happens if the coordinator doesn't meet our expectations?
We'll immediately assign a different coordinator. Your feedback shapes our network.
Plus, we guarantee quality: If your event coordination is rated below 8/10, we'll make it right—whether that's refunding the event fee or re-executing.
We stand behind our work.
Do you serve companies outside Calgary?
Currently, we're Calgary-focused and serve the Calgary/Alberta market exclusively. We're building a strong local network first.
Expansion to other Canadian cities is planned for 2027-2028.
How do the vendor discounts work?
We've built relationships with Calgary's top event vendors and negotiated 10-15% discounts for EventProCoach clients.
When you book vendors through us or mention EventProCoach, you automatically get these rates. No haggling. No vendor shopping. Just better pricing.
You still pay vendors directly—we're not a middleman on payments. We just get you better rates.
What's included in the $1,800 event coordination fee?
Full event coordination from planning through execution:
• Pre-event planning and timeline creation
• Vendor sourcing and management (at your discounted rates)
• Day-of coordination (setup, execution, teardown)
• On-site problem-solving and crisis management
• Post-event wrap-up and debrief
Basically, everything required to execute your event professionally.
EventProCoach
Event Management
Professionalism is our hallmark.
We are committed to maintaining the highest standards of excellence and integrity in everything we do.
