+1 (587) 436-5724
Stop Scrambling for Event Vendors
Every Time
Professional Event Coordination for Calgary Companies
Simple Monthly Retainer
No Hiring Overhead
Backup Guaranteed
Your company runs quarterly town halls, team offsites, client dinners, and holiday parties. Your marketing team coordinates them on top of hitting revenue targets. Your HR manager plans events between recruiting sprints.
There's a better way.
EventProCoach gives you professional event coordination whenever you need it—without the $75K+ overhead of hiring full-time.
$1,200/month + $1,800 per event.
Simple. Predictable. Professional.
16 years Fortune 500 event experience
Guaranteed backup coordination
Corporate events only (no weddings)
Serving Calgary companies with 50-200 employees
How Most Calgary Companies
Handle Corporate Events
DIY Chaos
Your marketing director coordinates the quarterly town hall while trying to hit Q2 targets. Your HR manager plans the team offsite on nights and weekends between recruiting sprints. Your operations lead calls vendors at 9pm trying to book the holiday party.
Result:
Burned-out teams. Mediocre events. Wasted time that should be spent on actual job responsibilities.
Vendor Roulette
Google 'Calgary caterer' at midnight. Book whoever responds first. Hope they show up. Pray the quality is good. Different coordinator every time.
Result:
Inconsistent quality. Zero backup if vendor cancels. Starting from scratch for every single event.
Full-Time Overkill
Hire an event coordinator at $75,000+ per year plus benefits. Most companies run 6-15 events annually. That's $6,000-12,000 per event just in salary overhead.
Result:
Expensive. Inflexible. Hard to justify when you only run a dozen events per year.
There has to be a better option. That's why EventProCoach exists.
How EventProCoach Works
Professional Event Department on Demand
No Hiring Overhead
No Vendor Searching
1
Join EventProCoach
$1,200/month
Dedicated event contact (direct line anytime)
Vendor discount access (save 10-15% on all vendors)
Guaranteed backup coordination (never scramble)
2
Book Your Event
$1,800 per event
Professional coordinator matched to your event
Full logistics and day-of coordination
Vendor sourcing at your pre-negotiated rates
Setup, execution, teardown
3
Events Run Flawlessly
Professional execution
Consistent quality
Your team focuses on their actual jobs instead of coordinating events on the side
Events We Coordinate
From quarterly town halls to executive retreats, we handle it all professionally
Team Offsites & Retreats
Strategic planning sessions and team building in premium venues.
Client Dinners & Entertainment
Elegant dining experiences that strengthen business relationships.
Holiday Parties & Celebrations
Memorable celebrations that boost team morale and company culture.
Plus: Quarterly town halls
Product launches
Awards ceremonies
Executive meetings
Team building activities
What You Get Every Month for
$1,200
Real value delivered whether you have events or not
Your Dedicated Event Partner
Not just 'access to a network.' You get a real person who knows your company, your event calendar, and your preferences. Text, email, or call anytime about events. We respond within 24 hours. You're never alone figuring out event logistics.
VALUE:
No more starting from scratch every time. No more researching vendors at midnight. You have a dedicated partner managing your entire event program.
Pre-Negotiated Vendor Rates
We've already negotiated 10-15% discounts with Calgary's best event vendors—caterers, photographers, AV companies, decorators. You automatically get these rates on every event. No haggling. No vendor shopping. Just better pricing.
VALUE:
Save $500-1,000 per event on vendor costs. For a company running 8 events per year, that's $4,000-8,000 in annual savings—covering most of your retainer.
Guaranteed Backup Coordination
Your assigned coordinator is sick? We deploy backup immediately. Coordinator doesn't show up? We handle it same-day. Vendor cancels last-minute? We have alternatives ready.
VALUE:
Freelancers are individuals—if they're unavailable, you're scrambling. EventProCoach is a professional network. You're always covered. Peace of mind when it matters most.
Your $1,200/month isn't just for "access." It's vendor savings, dedicated support, and backup insurance.
Pricing Plans
One Straightforward Offer
No Surprises
No Hidden Fees
$1,200/month+$1,800 per event
Professional event coordination without hiring overhead.
Full-Time Hire
$75,000-90,000/year
Dedicated person
$75K+ salary for limited events
Benefits, payroll taxes, overhead
Single point of failure
Hiring, onboarding time
Fixed cost regardless of volume
Most Popular
EventProCoach
$23,200/year
(after vendor savings)
Professional coordination for all events
Dedicated partner year-round
Guaranteed backup coverage
Vendor discount savings
Consistent quality
Your team gets 100+ hours back
Events Run Flawlessly
$20,000/year
Different quality every time
No backup if unavailable
Time wasted searching each time
No vendor discounts
No relationship continuity
Starting from scratch every event
EventProCoach gives you professional event coordination for 1/3 the cost of hiring full-time—with better flexibility and guaranteed backup.
Is EventProCoach Right for Your Company?
We work best with Calgary companies running 6+ corporate events annually
EventProCoach Is Perfect If You:
Run 6-15 corporate events per year
Have 50-200 employees
Currently have team members coordinating events on top of their real jobs
Tired of inconsistent freelancers or vendor roulette
Don't have enough event volume to justify a $75K+ full-time hire
Value reliability and consistent quality
Want predictable budgeting
Your Events Include:
Quarterly town halls
Client dinners and entertainment
Holiday parties
Team building events
Team offsites and retreats
Product launches
Executive meetings
Awards ceremonies
EventProCoach Is NOT For:
Companies running fewer than 6 events/year (math doesn't work)
Companies with existing full-time event coordinators
Startups with <50 employees (budget constraints)
Organizations looking purely for cheapest option (we're premium)
Weddings or social events (corporate-only focus)
Your Events Include:
We only work with companies we can truly serve well. If EventProCoach isn't the right solution, we'll tell you—and help you find better alternatives.
If you're a Calgary company with 50-200 employees running 6+ corporate events annually, we should talk.
Our Commitment to You
Quality Guarantee
If your event coordination is rated below 8/10, we'll make it right—whether that's refunding the event fee or re-executing the event at no charge. We stand behind our work.
Backup Guarantee
Your assigned coordinator doesn't show up? We deploy backup same-day. Coordinator sick or unavailable? We handle it immediately. You never scramble. That's our promise.
No Long-Term Lock-In
We require a 3-month initial commitment so we can properly serve your first few events together. After that, cancel anytime with 30 days notice. No penalties. No hard feelings. We earn your business every month.
We're confident in our service. That's why we back it with guarantees.
Frequently Asked Questions
Why pay $1,200/month in months with no events?
Your monthly retainer covers three valuable services:
1. Vendor discounts that pay for themselves - If you're running events regularly, you save $500-1,000 per event on vendor costs with our pre-negotiated rates. For 8 events/year, that's $4,000-8,000 in annual savings—covering most of your retainer.
2. Backup guarantee - You have priority access to our coordinator network. When December hits and everyone's scrambling for holiday party coordination, you're guaranteed coverage.
3. Dedicated event partner - You have a direct line to EventProCoach year-round. Planning a Q2 event in January? We're here. Questions in March about your June offsite? We answer. You're not starting from scratch each time.
Think of it like insurance—you pay monthly, you use it when needed, and when you need it, you're really glad you have it.
What if I only run 4-5 events per year?
The math probably doesn't work for companies running fewer than 6 events annually. We'll be honest about that on our discovery call.
For 4-5 events/year, you're better off hiring a quality freelance coordinator for each event. We're not right for everyone, and we'll tell you if we're not the right fit.
Can I cancel if it's not working?
Yes. We require a 3-month initial commitment (so we can properly serve at least a few events together), then you can cancel with 30 days notice.
No long-term contracts. No penalties. We earn your business every month.
What types of events do you coordinate?
Corporate events only:
• Quarterly town halls and all-hands meetings
• Team offsites and retreats
• Client dinners and entertainment
• Product launches and company announcements
• Holiday parties and celebrations
• Executive meetings and board events
• Team building activities
• Awards ceremonies and recognition events
We don't do weddings, birthday parties, or social events. Corporate-only focus means deeper expertise serving businesses.
How quickly can we get started?
After our discovery call and agreement signing, we can typically match you with a coordinator and start planning your next event within 7-10 days.
If you have an urgent event coming up, let us know—we'll do our best to accommodate.
What happens if the coordinator doesn't meet our expectations?
We'll immediately assign a different coordinator. Your feedback shapes our network.
Plus, we guarantee quality: If your event coordination is rated below 8/10, we'll make it right—whether that's refunding the event fee or re-executing.
We stand behind our work.
Do you serve companies outside Calgary?
Currently, we're Calgary-focused and serve the Calgary/Alberta market exclusively. We're building a strong local network first.
Expansion to other Canadian cities is planned for 2027-2028.
How do the vendor discounts work?
We've built relationships with Calgary's top event vendors and negotiated 10-15% discounts for EventProCoach clients.
When you book vendors through us or mention EventProCoach, you automatically get these rates. No haggling. No vendor shopping. Just better pricing.
You still pay vendors directly—we're not a middleman on payments. We just get you better rates.
What's included in the $1,800 event coordination fee?
Full event coordination from planning through execution:
• Pre-event planning and timeline creation
• Vendor sourcing and management (at your discounted rates)
• Day-of coordination (setup, execution, teardown)
• On-site problem-solving and crisis management
• Post-event wrap-up and debrief
Basically, everything required to execute your event professionally.
Stop Scrambling. Start Scaling
Your Events.
Book a 15-minute discovery call to see if EventProCoach is the right fit for your company.
No hard sell. Just an honest conversation about:
How many corporate events you run annually
Current challenges with your event coordination
Whether our model makes sense for your budget and needs
Next steps if there's a fit
We only work with companies we can truly serve well. Let's find out if you're one of them.
+1 (587) 436-5724
EventProCoach
Event Management
Professionalism is our hallmark.
We are committed to maintaining the highest standards of excellence and integrity in everything we do.
